OAC Privacy Policy

Effective Date: 22/02/25

At Outdoor Active Camps, we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, and protect personal information related to children attending our outdoor activity camp, as well as the rights of parents and guardians.

1. Information We Collect

We collect the following types of personal information to provide a safe and enriching camp experience:

• Child’s Personal Information: Name, age, gender, health information, emergency contact details, and any other information necessary for the camp activities.
• Parent/Guardian Information: Name, address, phone number, email address, and any relevant medical or emergency contact information.
• Payment Information: Credit card details or other payment methods for camp registration and fees (processed securely through third-party payment providers).

2. How We Use Your Information

The personal information we collect is used for the following purposes:

• To facilitate camp registration, communicate with parents/guardians, and manage camp activities.
• To ensure the safety and well-being of children during camp activities, including medical emergencies or special needs.
• To process payments for camp fees.
• To provide updates and information about upcoming camp events, schedules, or activities.

We do not sell, rent, or lease personal information to third parties.

3. How We Protect Your Information

We use industry-standard security measures to protect the personal information of children and parents/guardians. These measures include:

• Secure servers and encryption for sensitive data (e.g., payment information).
• Limited access to personal information within our staff to ensure the privacy of your data.

However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee the absolute security of your data but will take reasonable measures to protect it.

4. Sharing Your Information

We may share personal information in the following circumstances:

• With service providers: We may share information with trusted third-party service providers (e.g., payment processors) to fulfill the services necessary for camp operations.
• In emergencies: We may disclose information to emergency services or law enforcement if required for the safety of your child.
• Legal compliance: We may disclose information when required by law, such as in response to a subpoena or to protect the rights and safety of our camp community.

5. Retention of Information

We will retain personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Once the information is no longer needed, we will take reasonable steps to securely delete or anonymize it.

6. Parent and Guardian Rights

Parents and guardians have the right to:

• Access: Request a copy of the personal information we have collected about their child.
• Correction: Request corrections to any inaccuracies in the personal information.
• Deletion: Request the deletion of personal information, subject to certain exceptions (e.g., legal obligations).
• Opt-out of communications: You can opt out of receiving marketing communications or updates related to camp activities at any time.

To exercise any of these rights, please contact us at [email/phone].

7. Consent

By submitting personal information to [Camp Name], you consent to our collection, use, and sharing of your data as outlined in this Privacy Policy.

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. When we make significant changes, we will notify you via email or through a notice on our website.

9. Contact Information

If you have any questions or concerns about our Privacy Policy or the way we handle your information, please contact us at:

Outdoor Active Camps
info@oacamps.co.uk
07585630282